Transparency Statement
Transparency Statement
Transparency Statement
Transparency Statement
This Transparency Statement, together with the Sport Integrity Commission Te Kahu Raunui (the Commission) Privacy Policy, explains how the Commission (including contractors or third parties engaged by the Commission) processes information gathered for the purposes of carrying out its statutory functions under the Integrity Sport and Recreation Act 2023 and in accordance with the Public Service Commission Information Gathering Model Standards (Model Standards). Information processing includes the collection, storage, use, protection, and disclosure of information by the Commission.
What information is covered by this statement, and why it is collected
The Commission gathers information for the following purposes;
to carry out statutory functions under the Integrity Sport and Recreation Act 2023, including compliance with and implementation of the World Anti-Doping Code (the WADA Code) and integrity codes;
in relation to organisational management tasks, employment matters or the engagement of contactors/third parties;
to address complaints or requests under the Privacy Act 2020, the Health Code, the Official Information Act 1982 (OIA) or the International Standard for the Protection of Privacy and Personal Information (ISPPPI).
The Commission will only collect personal information that it is authorised to collect. The types of information collected by the Commission will depend on the purpose for which it is collected, but may include your name, birth date, contact details, gender, sport or recreation affiliation, organisation, and next of kin.
How the Commission collects information
The Commission may collect information through:
Participation in anti-doping testing or through other programs or courses facilitated by the Commission, including education programs using our learning management system;
Collection of information for the purposes of complaint handling, dispute resolution and investigation including the use of its powers under the Integrity Sport and Recreation Act 2023;
The use of the Commission’s website or engagement with the Commission’s social media platforms. This includes through the Commission’s use of cookies on its website to enhance website functionality. Cookies are small text files that are placed in your browser by the websites you visit. However, the information collected through the Commission’s use of cookies, does not include any information that personally identifies individuals. To find out how to manage or delete cookies, visit www.allaboutcookies.org and www.aboutcookies.org;
The completion of forms on the Commission’s website, including the complaint form, clean sport resources order forms, user pays application forms, education booking forms, and the Speak Out form (the Speak Out form does not capture any information that personally identifies the individual unless they have disclosed that in the content of the form itself).
The country, sport and medication looked up using the Global DRO website.
Through quizzes and surveys (unless the survey is expressed to be on an anonymous basis).
Correspondence and communication with the Commission (including phone calls, emails, text messages, instant messages, enquiries through our ‘contact us’ form) and other documents provided to the Commission; and
As set out in the Commission’s Privacy Policy and Anti-doping information privacy policy.
Information may be collected:
by the Commission, directly from the relevant individual or organisation.
by the Commission, from third parties (in accordance with its statutory powers or from third party IT or system providers).
by the Commission, through publicly available sources.
by third parties engaged by the Commission, where information gathering requires specialist capability that the Commission does not have within its organisation.
How information is used
The Commission uses information to fulfil its legislative functions, including to investigate potential breaches of the Code and/or the Rules and to carry out its anti-doping activities.
The Commission will only use personal information where the use is one of the purposes in connection with which the personal information was obtained, with the consent of the individual concerned, or otherwise in accordance with the Privacy Act.
Disclosure of information
The Commission may share information with third parties where necessary to carry out its statutory functions, including when considering and investigating potential anti-doping rule violations and handling and investigating integrity complaints. The Commission will take all practicable steps to verify information provided to third parties.
By way of example, information may be shared with:
third party service providers, including for complaints handling and dispute resolution
other regulatory agencies, where sharing may be necessary to assist that regulatory agency to carry out its statutory functions.
the other party to an investigation, an oversight agency, or a complaints body.
third parties engaged by the Commission to collect information as outlined above.
other anti-doping agencies, sample collection agencies, the New Zealand Olympic Committee, Paralympics New Zealand, International Federations, National Sporting Organisations, and service providers, in connection with performing our anti-doping activities.
the Police or another government agency, if required or allowed by law (for example, to assist with the investigation of a criminal offence, or contravention of the law; or to report significant misconduct or breach of duty or where there is a serious threat to health or safety).
other third parties, if required by law.
Protection of information
Information is stored and retained in accordance with the Privacy Act, the Public Records Act 2005 and the ISPPPI. The Commission ensures appropriate measures are taken to protect personal information processed by the Commission against loss, unauthorised access, use, modification, or disclosure.
Compliance
The Commission ensures that information is processed in accordance with relevant legislation, and in particular its obligations under the Integrity Sport and Recreation Act 2023, the Privacy Act 2020, the ISPPPI, search and surveillance legislation, the Model Standards, information sharing and matching agreements/memoranda of understanding and any relevant Commission policies and procedures.
Access, Correction, and General Enquiries
Individuals have the right to ask for access to or correction of their own personal information held by the Commission, if they believe it is inaccurate.
If you have any enquiries about the Commission’s information processing activities, or concerns that the Commission has not acted lawfully or has acted inconsistently with the State Services Commission Code of Conduct in gathering information, or you want to request access to (or the correction of) your personal information, you can contact the Commission’s Privacy Officer at [email protected].
Transparency Statement
This Transparency Statement, together with the Sport Integrity Commission Te Kahu Raunui (the Commission) Privacy Policy, explains how the Commission (including contractors or third parties engaged by the Commission) processes information gathered for the purposes of carrying out its statutory functions under the Integrity Sport and Recreation Act 2023 and in accordance with the Public Service Commission Information Gathering Model Standards (Model Standards). Information processing includes the collection, storage, use, protection, and disclosure of information by the Commission.
What information is covered by this statement, and why it is collected
The Commission gathers information for the following purposes;
to carry out statutory functions under the Integrity Sport and Recreation Act 2023, including compliance with and implementation of the World Anti-Doping Code (the WADA Code) and integrity codes;
in relation to organisational management tasks, employment matters or the engagement of contactors/third parties;
to address complaints or requests under the Privacy Act 2020, the Health Code, the Official Information Act 1982 (OIA) or the International Standard for the Protection of Privacy and Personal Information (ISPPPI).
The Commission will only collect personal information that it is authorised to collect. The types of information collected by the Commission will depend on the purpose for which it is collected, but may include your name, birth date, contact details, gender, sport or recreation affiliation, organisation, and next of kin.
How the Commission collects information
The Commission may collect information through:
Participation in anti-doping testing or through other programs or courses facilitated by the Commission, including education programs using our learning management system;
Collection of information for the purposes of complaint handling, dispute resolution and investigation including the use of its powers under the Integrity Sport and Recreation Act 2023;
The use of the Commission’s website or engagement with the Commission’s social media platforms. This includes through the Commission’s use of cookies on its website to enhance website functionality. Cookies are small text files that are placed in your browser by the websites you visit. However, the information collected through the Commission’s use of cookies, does not include any information that personally identifies individuals. To find out how to manage or delete cookies, visit www.allaboutcookies.org and www.aboutcookies.org;
The completion of forms on the Commission’s website, including the complaint form, clean sport resources order forms, user pays application forms, education booking forms, and the Speak Out form (the Speak Out form does not capture any information that personally identifies the individual unless they have disclosed that in the content of the form itself).
The country, sport and medication looked up using the Global DRO website.
Through quizzes and surveys (unless the survey is expressed to be on an anonymous basis).
Correspondence and communication with the Commission (including phone calls, emails, text messages, instant messages, enquiries through our ‘contact us’ form) and other documents provided to the Commission; and
As set out in the Commission’s Privacy Policy and Anti-doping information privacy policy.
Information may be collected:
by the Commission, directly from the relevant individual or organisation.
by the Commission, from third parties (in accordance with its statutory powers or from third party IT or system providers).
by the Commission, through publicly available sources.
by third parties engaged by the Commission, where information gathering requires specialist capability that the Commission does not have within its organisation.
How information is used
The Commission uses information to fulfil its legislative functions, including to investigate potential breaches of the Code and/or the Rules and to carry out its anti-doping activities.
The Commission will only use personal information where the use is one of the purposes in connection with which the personal information was obtained, with the consent of the individual concerned, or otherwise in accordance with the Privacy Act.
Disclosure of information
The Commission may share information with third parties where necessary to carry out its statutory functions, including when considering and investigating potential anti-doping rule violations and handling and investigating integrity complaints. The Commission will take all practicable steps to verify information provided to third parties.
By way of example, information may be shared with:
third party service providers, including for complaints handling and dispute resolution
other regulatory agencies, where sharing may be necessary to assist that regulatory agency to carry out its statutory functions.
the other party to an investigation, an oversight agency, or a complaints body.
third parties engaged by the Commission to collect information as outlined above.
other anti-doping agencies, sample collection agencies, the New Zealand Olympic Committee, Paralympics New Zealand, International Federations, National Sporting Organisations, and service providers, in connection with performing our anti-doping activities.
the Police or another government agency, if required or allowed by law (for example, to assist with the investigation of a criminal offence, or contravention of the law; or to report significant misconduct or breach of duty or where there is a serious threat to health or safety).
other third parties, if required by law.
Protection of information
Information is stored and retained in accordance with the Privacy Act, the Public Records Act 2005 and the ISPPPI. The Commission ensures appropriate measures are taken to protect personal information processed by the Commission against loss, unauthorised access, use, modification, or disclosure.
Compliance
The Commission ensures that information is processed in accordance with relevant legislation, and in particular its obligations under the Integrity Sport and Recreation Act 2023, the Privacy Act 2020, the ISPPPI, search and surveillance legislation, the Model Standards, information sharing and matching agreements/memoranda of understanding and any relevant Commission policies and procedures.
Access, Correction, and General Enquiries
Individuals have the right to ask for access to or correction of their own personal information held by the Commission, if they believe it is inaccurate.
If you have any enquiries about the Commission’s information processing activities, or concerns that the Commission has not acted lawfully or has acted inconsistently with the State Services Commission Code of Conduct in gathering information, or you want to request access to (or the correction of) your personal information, you can contact the Commission’s Privacy Officer at [email protected].